How to organize your craft supplies

How do you organize and store your craft supplies?

First of all, let’s talk a bit about organizing. It is nothing more than implementing a system, or set of habits, which makes life easier for you (and usually less messy!)
I think most creative people have a preference for a visual organization system. Basically we need to be able to see the stuff easily. On the other hand, having everything out in the open can be overwhelming.

Organization is different for everyone, because everyone is different… What may work for me, may not work for you. The space you may have available may range from one desk to an entire room. That being said, there are some general ‘guidelines’ or things to think about.


This post is meant to give you some ideas as to how you can organize your items.
So let's dig in... :) 

How to organize your craft supplies by


As a start, let's break your supplies into main categories first. These categories are mostly based on the frequency of use.


The main supplies: The items that always get used. You know the ones!
Paint for painters, the standard paper and pencil sets for drawers, scissors and the general card stock for card makers, wool for knitters etc.
These are the items you use almost every single time you do your crafts. They should be easily accessible, or even out in the open.


These are out in the open because I use them often. My pens, pencils and scissors in front of my little green jungle.  :)
And my sticky tabs, stuck on my cork board for easy access.

If you have more than one craft- I love to experiment, so I know what it’s like! – It is probably easier to have a box or two per craft for the most commonly used items, which are then put at an easy-to-access location. Like in the front of a closet. So when you want to use them, all you need to do is grab a box and get started.
When it comes to boxes, clear boxes are best, as you can immediately see what’s in there. But you can also use opaque or cardboard boxes if you want, and stick a nice label to it. There are plenty of nice printables to make your own labels or you can use simple store-bought labels. The main idea is that you can quickly see what is in each box.

Other than the Main supply category, you have:

The add-ons or embellishments – These are the items that get used sparingly, or on special projects; special effect paint, glitter beads, little hangers for on knitting projects, buttons etc. As to not clutter up your main supply boxes, it's easier to have these in a separate container. It'll also save space on your desk or craft surface.

Seasonal items are another category. This will probably be most effective for stampers or sticker fans. It could be handy to have an Easter box, a Halloween box and a Christmas box, for example. This way you don’t need to search for special occasion items when the need arises.
And the other way around; your stamp drawer or box won’t be cluttered with Christmas stamps in February, when you have no need of them.

My stash of notebooks (Yes, I'm a stationary addict.. ) The colored boxes were self-made and hold my A6 sized books
My stash of notebooks (Yes, I'm a stationary addict.. ) The colored boxes were self-made and hold my A6 sized books


Now when it comes to actually storing items, there’s a whole list of things that come into mind…

Are the items fragile? Do they need to stay dry? What size are they, how many are there and are any oddly shaped? Do I save the original box with manual?
I find storing per type and size the most logical.

Small Items:

What works best for me, is to store like with like;
so pen with pens, stamps with stamps etc.

My pencils and pens are out in the open, because I'm draw most often. I do have some stamps however, which I keep in a set of boxes. Whenever I need them, I just have to grab these, and not dig into a humongous pile of random craft stuff.

I have to admit that my organization is still a work in progress, so I do have ‘miscellaneous boxes’, usually with ‘back-up’ supplies, like duplicate pencils and pens for example. I rarely need these, however, so it’s not that big of a problem to have to look through the contents of one box once in a while.

Occasionally it’s easier to have more than one flat box, instead of one higher version. This way, you don’t have to dig through stacks.

What I really like are drawer units on casters. I personally have two from the IKEA. They are great for smaller items, and because the drawers are not very deep, stuff doesn’t get stacked up very much. You could roll them under a desk or table, or worktop.

If you have really small items, like beads and buttons or pushpins, you can use transparent plastic divider boxes. I use one for my washi tapes, but they will fit a lot of small products, while keeping them neatly into one place.

Flat items:

A special paragraph for the flat stuff; paper and stickers especially.

If you have a lot of colored and decorated paper, making stacks is usually not the best idea, as you can’t find the various sheets easily. If possible, store them upright. This can be done in magazine files, or in boxes that are high enough so that you can put the paper on its side. If you put the paper in boxes, simply leave enough space to be able to flip through them. You can also add some divider tabs. If you need to stack, try using paper trays, so the individual paper stacks are not very high. You can also build your own custom storage with cardboard!

Stickers and labels can be easily stored in a binder with transparent sleeves. Some tabs could be added to make different categories. You can then easily flip through the sleeves to find the stickers you need, without having all these loose sheets. The downside is that it takes a while to put your whole collection into these sleeves first, and very large sticker sheets won't fit. But overall, I really like this method, because now my stickers are all in one place and accessible.


sticker binder
My sticker binder. :) In case you were wondering: these particular sleeves fit into 2-, 4- and 23- ring binders, since they're from the Netherlands.

Large items:

If you have larger items, it makes little sense to put these into small boxes, as they’ll be full with just one or two items. Wool for example, can be stored in larger boxes, or in a laundry hamper. The problem is usually if you have a lot of wool, it will end up in a big load of boxes, and you'll run out of space quickly, and still do not know what or how many you have.

The key to prevent the latter, is to have an inventory handy.  With a good inventory, you can store some boxes in a less accessible place, like the attic. You then only have to go there when you need a specific item. The inventory list will tell you where to find it. Or create a photographic Inventory!

Project Boxes:

Most of us will have some ongoing work-in-progresses (WIPs) lying around. Depending on your amount of tools and materials, you can leave the tools in the project box, or leave a note which tools you used. (Or put it in your project book). To make sure the WIP boxes don’t increase exponentially, it’s probably a good idea to put a maximum number to them, and then ‘force’ yourself to either finish, or dismiss a project before starting another one.

Some additional notes:

It’s a good idea to leave some space in your bins, for when you acquire additional items.
If your boxes are crammed to the rim, it may be a better idea to store the items in two separate containers instead. You don’t want your items to get jangled up, or worse, break because it didn’t really fit. And if the box is too full, you can’t really find anything without having to get everything out in the first place.
If you get overwhelmed easily, it’s a good idea to store your boxes in a closet or other space which can be closed. That way, you only have the boxes that you use in sight, which makes the room a lot calmer.

Other ways to organize are color-by-color, brand-by-brand, alphabetical, size-by-size. Do that which works for you, even if others say it looks disorganized.

Let me know if you have any organizing tips in the comments below! If you like this post, please share it on Pinterest or other social media, thank you! :)




How to organize your craft supplies by